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ADVOCACY ESSENTIALS • MODULE 2

Meeting Strategies

Plan the agenda, set objectives, manage time and use scripts to keep meetings focused and productive.

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Learning outcomes

  • Plan a short, measurable agenda that focuses on decisions
  • Use a 3-point opening script to set tone and expectations
  • Bring evidence that supports your specific asks
  • Manage time and follow-up tasks to ensure accountability

Running a focused agenda

Share a one-page agenda in advance with three items: (1) the issue; (2) what you want the meeting to achieve; (3) proposed next steps and timelines.

Opening script (3-point)

1) Purpose: “This meeting is to decide whether [specific support] will be included.”
2) Evidence: “I have a one-page summary and two reports that show the functional impact.”
3) Outcome: “By the end we’d like to agree on next steps and a timeline.”

Time management

Assign a timekeeper or say: “We have 30 minutes — 15 minutes for the main item, 10 for questions, 5 to agree next steps.” This simple structure reduces drift.

Activity — Draft a 1-page agenda

Template:
Meeting purpose
1. Item — what we need decided (5–10 words)
2. Evidence attached (file names)
3. Proposed next steps (who & timeline)

Ready for Module 3?

Module 3 covers written communication — letters, emails and templates to make your requests clear and actionable.

Continue to Module 3 →